Protecting Cultural Objects

PART THREE: THE CATEGORIES OF INFORMATION
Categories of Information: Summary (1/2)
[ Previous | Next | Index ]

 Key
  70 % to 100 %
      50 % to 69 %
          less than 50 %

* * *

CUSTODIAN OF OBJECT
The name of the individual, organization, or institution which has custody of the object (or, in the case of a stolen object, had custody until the time of its theft).

  record at present regard as essential data exchange category
 Museums/Galleries
 Documentation Centers
 Police


NORMAL LOCATION OF OBJECT
The geographic location (e.g., postal address) of the object or, in the case of a stolen object, its former location.

  record at present regard as essential data exchange category
 Museums/Galleries
 Documentation Centers
 Police


OBJECT IDENTIFICATION NUMBER
Unique numeric or alphanumeric identifiers (i.e. a reference number, or combination of a code, date, and number).

  record at present regard as essential data exchange category
 Museums/Galleries
 Documentation Centers
 Police

Comments:
Ninety-three percent of the museums and galleries that responded said that they affixed object IDs to the objects in their collections.


OBJECT NAME/TITLE
The identifying phrase (title or name) given to an object.

  record at present regard as essential data exchange category
 Museums/Galleries
 Documentation Centers
 Police


RELATED OBJECTS
Objects related to the object being described (e.g., parts of a dinner service).

  record at present regard as essential data exchange category
 Museums/Galleries
 Documentation Centers
 Police


ACQUISITIONS
The method by which an object was acquired, the date at which it was acquired, and the price paid.

  record at present regard as essential data exchange category
 Museums/Galleries
 Documentation Centers
 Police


ESTIMATED VALUE
The current estimated value of the object.

  record at present regard as essential data exchange category
 Museums/Galleries
 Documentation Centers
 Police


LEGAL STATUS OF OBJECT
The legal status of the object (e.g. public property, scheduled property, registered property, national treasure).

  record at present regard as essential data exchange category
 Museums/Galleries
 Documentation Centers
 Police


RECORDER NAME
The name or initials of the individual who documented the object.

  record at present regard as essential data exchange category
 Museums/Galleries
 Documentation Centers
 Police


DATE DOCUMENTED
The date at which the object was documented.

  record at present regard as essential data exchange category
 Museums/Galleries
 Documentation Centers
 Police


OBJECT TYPE
The kind of object described (e.g., painting, chair, clock, figurine).

  record at present regard as essential data exchange category
 Museums/Galleries
 Documentation Centers
 Police

Comments:
Sixty-six percent record object type at two or more hierarchical levels (e.g., furniture and chair), and 67 percent employ a thesaurus or other form of controlled vocabulary to describe the object type.


MEDIUM/MATERIALS/TECHNIQUES
The substances or materials used in the creation of an object, as well as any production or manufacturing techniques, processes, or methods incorporated in its fabrication. This includes a description of both the materials used to create the work and the way in which they were put together.

  record at present regard as essential data exchange category
 Museums/Galleries
 Documentation Centers
 Police


MEASUREMENTS
Information about the size, shape, scale, dimensions, and weight of an object.

  record at present regard as essential data exchange category
 Museums/Galleries
 Documentation Centers
 Police


TEXTUAL DESCRIPTION OF OBJECT
The general physical appearance of an object in a narrative form.

  record at present regard as essential data exchange category
 Museums/Galleries
 Documentation Centers
 Police


INSCRIPTIONS/MARKINGS
Distinguishing or identifying physical marks, inscriptions, annotations, texts, or labels found directly on or applied to the object during the process of creation, or after creation, excluding any mark or text inherent in the materials used.

  record at present regard as essential data exchange category
 Museums/Galleries
 Documentation Centers
 Police

Comments:
Eighty-five percent record inscriptions and markings. Of these, 96 percent make a textual record of them and only 42 percent a visual record.


CONDITION
An assessment of the overall physical condition, characteristics, and completeness of an object.

  record at present regard as essential data exchange category
 Museums/Galleries
 Documentation Centers
 Police

Comments:
Seventy percent of organizations record a free-text narrative that assesses the object's physical condition, while 55 percent classify its condition by using single-word descriptors (e.g. excellent, good, fair) and 37 percent do both. Only 37 percent of organizations make use of controlled vocabularies to describe the condition of the object.


SUBJECT
The subject matter of an object (sometimes referred to as its content) is the narrative, iconic, or nonobjective meaning conveyed by an abstract or figurative composition. It is what an object depicts.

  record at present regard as essential data exchange category
 Museums/Galleries
 Documentation Centers
 Police

Comments:
Fifty-four percent of the organization that record subject use a thesaurus or controlled vocabulary to describe the subject.


DATE/PERIOD OF OBJECT
The date, time period, or cultural period in which an object was created (e.g. 1214, early 12th century, Medieval).

  record at present regard as essential data exchange category
 Museums/Galleries
 Documentation Centers
 Police

Comments:
Eighty-seven percent of organizations record the date or time period in which an object was made (e.g., 1214, 1527-1580, early 12th century), 64 percent record the cultural period in which an object is known or thought to have been created (e.g., Iron Age, Medieval), and 66 percent record the date at which an object was excavated or collected.


PERSONS AND ORGANIZATIONS ASSOCIATED WITH OBJECT
The names of persons or organizations associated with the object (e.g. artist, manufacturer, owner, collector).

  record at present regard as essential data exchange category
 Museums/Galleries
 Documentation Centers
 Police

Comments:
Eighty-seven percent of organizations record the date or time period in which an object was made (e.g., 1214, 1527-1580, early 12th century), 64 percent record the cultural period in which an object is known or thought to have been created (e.g., Iron Age, Medieval), and 66 percent record the date at which an object was excavated or collected.


ROLE OF PERSON OR ORGANIZATION
The role of the person or organization in relation to the object (e.g., excavator, engraver)

  record at present regard as essential data exchange category
 Museums/Galleries
 Documentation Centers
 Police


PLACE OF ORIGIN/DISCOVERY
The place from which an object originated and/or the location at which it was discovered.

  record at present regard as essential data exchange category
 Museums/Galleries
 Documentation Centers
 Police


RELATED VISUAL MATERIAL
The identification and description of images of an object that provide information about it.

  record at present regard as essential data exchange category
 Museums/Galleries
 Documentation Centers
 Police

Comments:
Seventy-nine percent responded that visual documentation usually forms a part of their records of objects. Of these, 96 percent generally use photographs as part of the record, 36 percent use drawings, and 19 percent use other types of visual documentation (the types mentioned include video, slides, and x-ray plates). Fifty-six percent estimated that over half their records had associated visual material of one sort or another, while 47 percent indicate whether reproductions of objects exist which are not part of the record (e.g., published photographs, or illustrations of the objects held in other collections).


RELATED TEXTUAL MATERIAL
Citations, or cross-references, to textual information related to an object (e.g., articles, books, catalogs, condition reports).

  record at present regard as essential data exchange category
 Museums/Galleries
 Documentation Centers
 Police


[ Previous | Next | Index ]