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Contents Foreword Introduction Standards Appendix Bibliography
Documenting the Cultural Heritage
  Standards in Practice: Greenwich
  Core Data Index
Core Data Standard
  Object ID
  Object ID Checklist
the standards
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2.0 The Core Data Standard
The following presents the definitions of the sections, sub-sections, and fields contained within the Core Data Standard. Some of these are mandatory. Others are optional, and the need to complete them will vary according to the nature of the record held and to the individual organisational requirements.
2.1 Names and References
This is a mandatory section which identifies the monument or site.
2.1.1 Reference Number
The number or combination of characters which uniquely identifies each monument or site recorded by the organisation within its database, e.g., 615649.
(Alphanumeric, Unique, Mandatory)
2.1.2 Name of Monument or Site
A free-text field which records the name or names by which a monument or site was or is known, e.g., Stonehenge.
(Alphanumeric, Unique, Optional)
2.1.3 Date of Compilation and Date of Last Update
This sub-section records the date of compilation of the site or monument record, and the date on which that record was last amended.
2.1.3.1 Date of Compilation
The date on which the core record was created. Use of the ISO standard for date is recommended, e.g., 1986-06-22.
(Alphanumeric, Unique, Mandatory)
2.1.3.2 Date of Last Update
The date on which the monument or site record was last added to, altered, or amended. Use of the ISO standard for date is recommended, e.g., 1993-07-12.
(Alphanumeric, Unique, Mandatory)
2.1.4 Originator of Reference
The name of the individual or organisation responsible for curating the monument or site record. This information is useful in establishing the provenance of the record when data is exchanged between recording organisations, e.g., RCAHMW.
(Alphanumeric, Unique, Mandatory)
2.1.5 Cross Reference to Related Records of Monuments or Sites
This sub-section enables cross referencing to records of related monuments or sites. For example, relating a record to its wider complex record, e.g., a house within a settlement. It is optional and can be repeated.
2.1.5.1 Reference Number
The number or combination of characters which uniquely identifies each related record, e.g., SM97342.
(Alphanumeric, Unique, Mandatory)
2.1.5.2 Qualifier of Relationship
The qualifier indicates the type of relationship between one record and another, such as a hierarchical "parent-child" relationship linking an archaeological complex and an individual site. The entry will be one of the following: "Part of", "Contains", or "Related to". In the example of a record for a house, the relationship to a settlement would be "Part of". In the record for the settlement, the relationship to the house would be "Contains". The house could also have a relationship of "Related to" another house within the same settlement.
(Alphanumeric, Unique, Mandatory)
2.1.5.3 Originator of Reference
The name of the individual or organisation responsible for curating the related record, e.g., Ministry of Culture.
(Alphanumeric, Unique, Mandatory)
2.1.6 Cross Reference to Archaeological Collections and Artefacts
This sub-section enables cross referencing to related records of archaeological collections. It is optional and can be repeated.
2.1.6.1 Reference Number
The number or combination of characters which uniquely identifies each related collection or artefact record, e.g., 57486.
(Alphanumeric, Unique, Mandatory)
2.1.6.2 Originator of Reference
The name of the individual or organisation responsible for curating the related record, e.g., Nationalmuseet (DKC).
(Alphanumeric, Unique, Mandatory)
2.1.7 Cross Reference to Documentation
This sub-section enables cross referencing to the published and unpublished documentation associated with the site or monument. It is optional and can be repeated.
2.1.7.1 Reference Number
The number or combination of characters which uniquely identifies each related piece of documentation, e.g., DD27483.
(Alphanumeric, Unique, Mandatory)
2.1.7.2 Type of Documentation/Archive
The type of documentation or archive associated with the site. Controlled vocabulary is desirable, e.g., photographic, graphic, unpublished text, bibliographic, electronic, cartographic.
(Alphanumeric, Unique, Mandatory)
2.1.7.3 Originator of Reference
The name of the individual or organisation responsible for curating the related documentation record, e.g., Royal Commission on the Historical Monuments of England.
(Alphanumeric, Unique, Mandatory)
2.1.8 Cross Reference to Archaeological Events
This sub-section makes it possible to relate, for example, records of archaeological excavations or surveys to those of the monument or site. Where multiple events have occurred at a monument or site (e.g., a survey followed by excavation) separate entries in this sub-section should be completed. It is an optional sub-section which can be repeated.
2.1.8.1 Reference Number
The number or combination of characters which uniquely identifies each related event record, e.g., CX974\38.
(Alphanumeric, Unique, Mandatory)
2.1.8.2 Type of Event
The nature of the event, e.g., excavation, survey. Where multiple events have occurred, each should have a separate entry.
(Alphanumeric, Unique, Mandatory)
2.1.8.3 Start Date of Recording Event
The date on which the recording event commenced. Use of the ISO standard for date is recommended, e.g., 1896-07-03.
(Alphanumeric, Unique, Optional)
2.1.8.4 End Date of Recording Event
The date on which the recording event terminated. Use of the ISO standard for date is recommended, e.g., 1896-07-30.
(Alphanumeric, Unique, Optional)
2.1.8.5 Originator of Reference
The name of the individual or organisation responsible for curating the related event record, e.g., Department of Environmental Affairs and Tourism.
(Alphanumeric, Unique, Optional)


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