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Contents Foreword Introduction Standards Appendix Bibliography
Documenting the Cultural Heritage
  Standards in Practice: Greenwich
Core Data Index
  Core Data Standard
  Object ID
  Object ID Checklist
the standards
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Core Data Index to Historic Buildings and Monuments of the Architectural Heritage


The following presents the definitions of the headings proposed for the Core Data Index. Headings 1 to 4 are mandatory:
  1. Names and References
  2. Location
  3. Functional Type
  4. Dating
The others, 5 to 9, are optional and will vary according to the nature of the record held and to the individual organisational requirements:

1.0 Names and References
1.1 Name of Building
A free-text field which records the name by which a building is known. Not intended as a retrieval term, it may be used in conjunction with the searchable fields — Location (2.1), Address (2.2), Functional Type (3.1).
(Alphanumeric, Free Text, Multiple Entry, Optional)
1.2 Unique Reference Number
The number or combination of characters which uniquely identifies each building recorded by the organisation.
(Alphanumeric, Unique, Mandatory)
1.3 Date of Compilation
Date of compilation of the core data index record. This date may be modified whenever the index record is updated.
(Alphanumeric, Unique, Mandatory)
1.4 Recording Organisation
Name of the organisation responsible for curating the record. This information is useful in establishing the provenance of the record when data is exchanged between recording organisations.
(Alphanumeric, Unique, Mandatory)
1.5 Cross Reference to Related Building Records
This enables cross referencing to related records, enabling, for example, the relating of a building record to its wider complex record.
(Alphanumeric, Multiple Entry, Optional)
1.5.1 Qualifier of Relationship
This field indicates the type of relationship between one recorded structure and another, such as a hierarchical "parent-child" relationship linking a building complex (e.g., Monastery) and an individual building (e.g., Church).
(Alphanumeric, Multiple Entry, Optional)
1.6 Cross Reference to Records of Fixtures and Fittings
This enables cross referencing to related records of stained glass, wall paintings, sculptural decoration, etc., which relate to the building.
(Alphanumeric, Multiple Entry, Optional)
1.7 Cross Reference to Documentation
This enables cross referencing to the documentation associated with the indexed record and may be separable as follows:
1.7.1 Photographic Reference Number(s)
(Alphanumeric, Multiple Entry, Optional)
1.7.2 Graphic Reference Number(s)
(Alphanumeric, Multiple Entry, Optional)
1.7.3 Textual Sources Reference Number(s)
(Alphanumeric, Multiple Entry, Optional)
1.7.4 Bibliographic Reference Number(s)
(Alphanumeric, Multiple Entry, Optional)
1.8 Cross Reference to Archaeological Records
To relate, for example, records of archaeological excavations to those of standing structures on the same site.
(Alphanumeric, Multiple Entry, Optional)
1.9 Cross Reference to Environmental Records
To enable the association of the building record with other records which may detail levels of environmental protection relevant to the site or locality.
(Alphanumeric, Multiple Entry, Optional)

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