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Guidelines for Disaster Preparedness in Museums


Action Guide 12B
Emergency plan guide for museums and other cultural institutions

1.0 Purpose and authorization for the emergency plan
1.1 The objective or statement of purpose of the plan
1.2 The responsibilities which this plan contains
1.3 The extent of emergency events specified in this plan
1.4 The relationship of this plan to other institution and external plans

2.0 Emergency team formation
2.1 conditions requiring the start of the plan and the formation of the emergency
2.2 The emergency plan organization and operation chart, with relationships to other organizations which have specific roles in the plan
2.3 A list of the emergency team and trained emergency volunteers with their current telephone numbers and addresses
2.4 A list for emergency staff on duty and their responsibilities
2.5 An inventory of emergency team resources with specific locations and purposes at stored supplies
2.6 An inventory of communications equipment and their locations
2.7 A written register and camera to record each activity, notification, and item of information received

3.0 Emergency team instructions, activities, and immediate resources
3.1 Immediately available copies of the emergency plan
3.2 Notification lists containing names, addresses, current telephone numbers, and roles of each person and a second person who is very important to the plan similar to the form in Action Guide 12C
3.3 The institution organization and operation chart and a list of staff, volunteers and other workers and required keys
3.4 The institution floor plans and blueprints locating major items of value evacuation routes, and master turn-off switches for electricity, gas, and water
3.5 A list of persons in organizations who must assist in specific emergencies such as persons from public service companies, hospitals, ambulance, plumbing, electrical, glass, and other contractors and businesses, with their telephone numbers, authority to act, and payment system similar to the form in Action Guide 12C

4.0 Inventories of assets, expected actions, and controls
4.1 An inventory and location of assets and an identification of assets requiring special security or conservation protection similar to the guideline in Action Guide 4B
4.2 Actual emergency procedures for each emergency and for multiple emergencies
4.3 Details of relationships for emergency assistance from private, government and emergency organizations
4.4 Plans and agreements for the relocation or evacuation of valuable objects

5.0 Inventories of resources
5.1 An inventory of items to borrow or rent, with the person or organization to call and the telephone number and delivery and payment arrangements similar to the form in Action Guide 12C
5.2 A list of specialists and professionals to call for expert advice and guidance
5.3 Miscellaneous information which might assist in deciding and reducing the confusion generated in an emergency

From the Office of Protection Services, Smithsonian Institution, Washington, D.C.

Back to Guidelines for Disaster Preparedness in Museums


Updated: 10 June 2005