taken during the 104th Session of the Executive Council
- 1 and 2nd December 2003 - Paris, France
Bernice Murphy, represented by Elisabet Olofsson
Yani Herreman, represented by Alissandra Cummins
of the 103rd session, June 2003, Paris (France)
The minutes were adopted with several amendments to
the English version:
- The name of the Advisory Committee should corrected
(" Advisory Board " should read " Advisory
- paragraph 5.6. the name of Patrick Boylan should be
The Executive Council wishes to have a single, shorter
and comprehensive report containing all the decisions
taken during the working sessions. The Council would
like to receive as soon as possible a summary of all
the decisions taken. This summary should be drawn up
in English and French.
Budget 2004 [2003/SEC.06]:
The Executive Council adopted the draft budget for 2004,
according to the items below, on condition that a column
is added indicating the status of the balance sheet
Offices: the Executive Council decided that this
expenditure should be incorporated as part of the
budget and should no longer be considered as an
Salaries: the Executive Council decided to make
provisions for rises in the cost of living and for
salary increases based on merit.
Grants for special projects: the Executive council
decided to allocate the sum of 50,000 Euros now,
in accordance with its decision of June 2003.
MUSEDOMA: Cary Karp should send a review of the
action taken by MUSEDOMA as soon as possible, together
with proposals for a long-term plan for the continuation
of the project. In the meantime, negotiations should
be undertaken with the J. Paul Getty Trust.
Furthermore, the Director of the Museum where Cary
Karp works should be contacted to find out whether
he would agree to allow Cary Karp to work on the
MUSEDOMA project after 2004, covering his salary
for a period that still needs to be negotiated.
In addition, an item on the financial consequences
of " .museum " should be added to the agenda of
the next meeting of the Executive Council and the
next meeting of the Finance Committee.
triennial budget 2004-2007 [2003/SEC.06]
Executive Council approved the draft triennial budget.
This draft will be submitted to the Advisory Committee
in the form of a Power Point presentation.
The Secretary General should check by the month of
conditions for the appointment and tasks of the
The contract conditions for the Secretary General.
This contract must comply with French legislation,
and the Statutes of the Organisation would therefore
need to be modified accordingly.
Strategic Plan 2004-2007
The Executive Council would like to set up a Programme
Committee before the General Conference in Seoul to
work on the elaboration of the Strategic Plan for 2004-2007
and its implementation. In early January 2004, Council
members will have to propose to the Secretary General
the names of people who could belong to this Committee.
Gary Edson will present the draft mandate of the Programme
Committee. This Committee will be expected to work in
close co-operation with the Secretariat.
The Executive Council took due note of the draft Code
presented by Geoffrey Lewis, Chairperson of the Committee.
Council members proposed a few amendments. The amended
text will be translated into French and Spanish, and
circulated to all members of the Executive Council,
and then to members of the Advisory Committee. The draft
Code will be submitted to the General Assembly in Seoul.
Search for a definition of the word " museum "
The debate will be extended to ICOM-L in French
and Spanish, with a moderator for each of these
The Advisory Committee should be involved in the
debate through ADCOM-L and/or ICOM News and/or the
ICOM Web Site.
Working Group on the ICOM Statutes
The text to be presented in June 2004 by Ben Koevoets
should include the list of suggestions and/or amendments
to the Statutes, proposed by the ICOM Task Force, the
Executive Council, and members of the Working Group
on the ICOM Statutes. The text should also mention the
articles that will be inserted in the Regulations. The
text will have to be reread by a legal expert before
being sent to the Advisory Committee by post and through
ICOM-L. It will have to be translated in the three languages.
On ADCOM-L, the text will be accompanied by an explanatory
note from Jacques Perot indicating that this new version
of the Statutes has been drawn up in compliance with
the decisions taken in July 2001 in Barcelona (Spain).
Task Force on National Committees and Regional Organisations
In June 2004, Gary Edson will present a draft general
policy for National Committees. This draft will be proposed
to the Advisory Committee and the General Assembly in
Seoul in October 2004.
Secretariat should obtain as many Statutes of National
Committees as possible
Task Force on International Committees and Affiliated
Schaerer will present a revised version of his report,
taking into account the various suggestions made
by Council members.
Secretariat should obtain all the Rules of the International
Secretariat should study the possibility of opening
a bank account in France for all International Committees.
Task Force on the Use of Languages
Giovanni Pinna will present a report on the work of
his Task Force at the beginning of January 2004 at
the latest, together with concrete proposals on the
use of languages within the organs of ICOM, including
its Web Site and discussion forums (ADCOM-L, ICOM-L,
Finances and Resources Committee and Legal Affairs
and Properties Committee
The Executive Council took due note of the reports
presented by these two Committees.
A joint meeting between these two Committees and
the Ethics Committee should be organised in October
2004 in Seoul (Korea).
The Executive Council accepted the proposal made
by Knut Wik and Günther Dembski, responsible for
the elections, to modify the present election procedures.
The Executive Council has therefore decided to declare
the General Conference open on the first day of
the session. A voting office will be open to members
voting at a fixed period during the Conference.
From 2004, ballot papers distributed for Executive
Council elections will now be considered valid even
if the member does not select the total number of
candidates indicated in each section. The purpose
of this new procedure is to provide members with
the option to exercise their right to vote for candidates
if they so choose.
In view of the current financial situation of the Organisation,
the Executive Council does not feel it is feasible to
follow-up on several proposals by UNESCO. Negotiations
will continue in the future with the Editor-in-Chief
of this publication.
President of ICOM will continue negotiations with
the City Council of Paris and the Direction des
Musées de France (DMF) and submit a report in June
Executive Council would like ICOM to keep at least
one office at UNESCO
The Executive Council entrusted the Secretary General
and Elisabet Olofsson with the task of drawing up the
specifications for a study on the compatibility between
the implementation of the Strategic Plan and the Secretariat's
Jacques Perot will send a letter to the International
Committees that do not plan to meet in Seoul in 2004,
in order to encourage them to hold meetings on that
occasion. The ICOM 2004 Organising Committee will send
a programme of the Conference to members of the Executive
Council and the ICOM 2004 Working Group before publishing
The Executive Council noted the efforts made by the
Organising Committee to forge links with museum professionals
in North Korea. The President of ICOM, on his part,
will do his utmost to establish contacts with North
The Executive Council reiterated that it was important
for the Organising Committee to remain in close contact
with the Secretariat.
Nomination of Honorary Members
The Executive Council will debate on this question during
its meeting in June 2004. Council members are invited
to put forward their suggestions before the beginning
of the year 2004.
National and International Committees
10.1. National Committees
Council was informed that two National Committees that
had been under reorganization have recently held elections
and paid their annual dues. These are Kenya and Costa
Council was also informed that several National Committees
were in arrears with their membership dues for 2003
and had not communicated with the Secretariat about
this matter. These are: Laos DPR, Dem. Rep. of Congo,
Viet Nam, Benin, Niger, Mauritania, Central African
Republic. All of these Committees enjoy membership subsidies.
Council authorized the Secretariat to write to each
Committee member informing them of this matter and requesting
them to regularize their Committees' situation and to
pay their dues directly to the Secretariat.
Council noted the AAM ICOM Committee's report evaluating
the anniversary renewal system that had been used by
the Committee on a trial basis for the past several
years. Council approved that this anniversary system
be renewed for an additional three- year period, at
the end of which the Committee must submit an evaluation.
Council tabled the report from the German Committee
regarding the issuance of additional ICOM cards, experimentally,
for the Committee's institutional members in proportion
to their number of personnel. Council approved the continuation
of this system for another year. The National Committee
must submit an evaluation at the end of 2004.
Because of a recent increase in their country's VAT
and income tax, the National Committee of Botswana requested
Council for an extension of its special membership subsidy
for 2004. Council was informed that this Committee counted
6 individual members and that it had enjoyed a special
subsidy since 2001. Council approved the extension of
the Committee's special subsidy for 2004.
A recent contribution of 1000? was received from the
Swiss National Committee for the ICOM Fund. With this
contribution, the Fund showed a balance of 3889,14?
as at 31st October 2003.
At the request of the Swiss National Committee, Council
approved the allocation of 672? for the 2003 annual
dues of 28 individual members in Mali.
Council also approved the on-going assistance (up to
2005) for the members of the Afghan National Committee.
For 2004 the Fund will allocate 300? for the 12 members
of the Committee.
From 2004, ICOM's committees will be grouped into six
(6) regional groups: Asia and the Pacific, Africa, Arab
States, Europe, Latin America and the Caribbean, North
America. This new classification takes into consideration
the execution of the Organization's regional activities.
10.2. International Committees
Council approved document EZ/TC/03/361 that lists the
regular subvention that each International Committee
would receive for 2004. International Committees would
receive 6.80? for each active member (at December 2003)
Council approved the application of the International
Association of History Museums (IAMH) as an affiliated
association of the Organization.
International Museums Day 2005
The Executive Council has chosen the following theme:
French version: " Les Musées, ponts entre les cultures
English version : " Museums bridging cultures
Spanish version: " Los Museos puentes entra las culturas
Galla, Chairperson of the Cross-cultural Working
Group announced that this group is not functioning.
The Council requested Amareswar Galla to submit
a report detailing the problems and achievements
of the Committee, as well as his new proposals for
restructuring, by June 2004.
Olofsson presented the AFRICOM report on their General
Conference held in Nairobi in September/October
2003. Members of the Council requested the Secretary
General to write a letter to the AFRICOM Board to
ask them to consider their status with respect to
ICOM and take a decision soon, preferably at its
next Board meeting.
meetings of the Executive Council
Extraordinary session: 2 to 4 June 2004, Paris (France)
105th session: 2 October 2004, Seoul (Korea)
The new Executive Council elected during the General
Conference will meet briefly on the occasion of a lunch
in Seoul (Korea).
It will hold its 106th session from 1st
to 3rd December 2004 in Paris (on condition
that members accept the proposed date).