Monday 3 December 2001 & Tuesday (morning) 4 December 2001
Jacques Perot, President of ICOM, opened the session and thanked the members of the Executive Council and partners of ICOM for their presence.
0. ADOPTION OF THE AGENDA
The draft agenda for the 100th session was adopted with the addition of an item on the creation of a working group on the use of languages within ICOM, and time slots for additional presentations of other issues.
1. ADOPTION OF THE MINUTES OF THE 98TH AND 99TH SESSIONS OF THE EXECUTIVE COUNCIL
The minutes of the 98th session were adopted with the following corrections:
Item 2.1. the spelling of Phnom Penh;
Item 12 § 1. the spellings of Washington D.C., and the Vilnius Forum Declaration.
The minutes of the 99th working session were adopted.
2. REVIEW OF THE MINUTES OF THE 61st AND 62nd SESSIONS OF THE ADVISORY COMMITTEE
The minutes of the 61st and 62nd Sessions of the Advisory Committee were tabled for review. The Chairperson of the Advisory Committee called attention to the comments that had previously been made regarding the presentation of the budget and financial report, and asked that these be taken into account during the June meetings.
3. ORAL REPORT OF THE SECRETARIAT ACTIVITIES AND IMPLEMENTATION OF THE TRIENNIAL PROGRAMME
Manus Brinkman presented the Report of Activities of the Secretariat. He thanked the Secretariat staff for their work in what had been a difficult time for them, as ICOM had had to give up two offices and reorganise the available space.
During this period, a General Conference questionnaire for the evaluation of Barcelona 2001 and the preparation of Seoul 2004 had been developed and sent out, the Triennial Report published, and the ICOM leaflet updated and reprinted.
A dossier has been compiled on museums and globalisation, and a new edition of the Code of Ethics and Statutes is being prepared.
Work is progressing on ICOM's Web site, with the addition, notably, of lists of national museum associations and professional associations, the revised Code of Ethics, and a membership form for International Organisations.
A special issue of ICOM News (No. 3, 2001) was published on the results of the General Conference, and a new layout and thematic presentation for the newsletter is being prepared.
The Leicester University bookshop is a new distributor for ICOM publications.
In the area of the fight against illicit traffic, four press conferences were held for 100 Missing Objects. Looting in Europe, in the countries involved by the publication: Italy, Hungary, Czech Republic and France.
Preparations were under way for the Workshop on the Illicit Traffic of Cultural Heritage in Latin America, to be held in Bogota, Colombia from 23 to 26 April 2002. One of the outcomes of this workshop will be the publication of a Red List of Endangered Latin-American Heritage. Also, due to the success of the Red List of African Archaeological Objects, this publication was reprinted in 1000 copies.
Two objects appearing in the first volume of 100 Missing Objects devoted to the Angkor site will be returned to Cambodia.
ICOM is participating in the new Leiden Network for the promotion of UNESCO's 1970 Convention and UNIDROIT.
In the context of ICOM's Framework Agreement with UNESCO, a Workshop on the Use of Internet Technologies was held in Curaçao, Netherlands Antilles, in August 2001. It was a very practical and useful workshop which should be followed up with an on-site discussion list with the Museums Association of the Caribbean. ICOM would like to carry on this activity with other regions of the world, notably the Pacific Islands and Asia.
Three workshops, under contract with UNESCO, were organised at the Nubia Museum to complement the training of the Museum's senior staff and to build their capacity to assume the role of local trainers. These workshops focused on Museology Training for Trainers, Museum Management and Collections Management, and were attended also by directors from other Egyptian museums. ICOM is also developing the documentation centre of the Nubia Museum and advising on the purchase of equipment for the Museum to enable it to assume its role of Regional Training Centre.
Concerning the Blue Shield Committee, a working relationship with ICCROM has been established, and Christiane Logie had recently become the ICBS Secretary.
In order to revive ICOM's Regional Organisation for the Arab States, a meeting is being organised with representatives of the Arab States for the 1st of February 2002.
In follow up to the Workshop on the Protection of Cultural Property in South East Asia, held in Hanoi in April 2001, the Proceedings and a compilation of Legislation on the Protection of Cultural Heritage in South-East Asia Countries have been produced.
Phase II of the Museum Education Project of Africa (MEPOA) was completed under the umbrella of AFRICOM. It consisted in the implementation of a pilot project aimed at bringing communities closer to the museums and raising community awareness of the importance of their heritage. The activity was carried out in Burkina Faso, with the concrete results of an itinerant exhibition on pottery and the production of a kit on mounting an exhibition.
In close cooperation with ICOM-CC, the Secretariat is also preparing the "Museum Forum: Community Involvement in Conservation", a meeting to occur within ICOM-CCs 13th Triennial Meeting, to be held in Rio de Janeiro in September 2002.
Other projects were prepared and presented to funding agencies. These include a long-term Museums Emergency Programme for the Prevention and Response in Emergency Situations, in which the Getty Conservation Institute and ICCROM will be involved as partners.
The President of ICOM thanked Manus Brinkman for his extensive report, as well as all the members of the Secretariat, and he congratulated them on their work.
4. TREASURER'S REPORT
4.1. Financial Statement as at 30 September 2001
The Treasurer particularly warned that the present financial statement is not yet finalised because the figures for the programme projects are still pending. These may change the balance considerably.
In presenting the financial statement, Camila González Gou, Treasurer of ICOM, announced that the financial statement at 30.09.2001 with estimation at 31.12.2001 shows a difference of minus FF 555 338 regarding general and project expenditure, and another difference of minus FF 154 133 for extra budgetary expenditures related to the CDD contract for the Documentation Centre and the MuseDoma project. Therefore, the loss amounts to a total of minus FF 709 471.
However, this amount is in fact lower because it incorporates a surplus of FF 281 767 from the 2000 balance sheet, carried over to the 2001 budget. The 2001 budget reflected this amount by entering it as expenditure exceeding income. The extra budgetary expenses amounting of FF 154,133, foreseen and accepted by the Executive Council, should be covered by the reserves. At this time of the year - the end of November 2001 - there appears to be a deficit of FF 273 571. As said above, this may change as the definite figures for the programme projects are not yet finalised.
The accumulated profit on investment shares and other sources are not included in the balance for reasons of prudence.
In view of the results of this report, recovering unpaid fees from former years would be a useful exercise as it would bring in additional resources. This income would be limited but sufficient to cover small, unforeseen expenses.
Projects are almost self-financing and the difference between the proposed budget and the final report depends on how the money is used for this kind of work. If it is less than the amount allocated in the budget, it must be returned. The difficulty with projects is that they do not cover all salary expenses. The Treasurer stressed the fact that greater efforts should be made to find good reasons to persuade project partners to pay for all the expenses. ICOM should, of course, offer something in exchange or at least convince its partners that what is offered to them is valuable enough.
The second point raised by Camila González Gou concerns publications. Publications only earn a small income because of French legislation concerning associations. However, they should be taken into consideration because they serve as a good marketing tool, they reflect the image of ICOM as a professional organisation, and they provide one of the best services ICOM offers to its members. The Information Centre is also a useful tool, and it is as important as publications for the same reasons mentioned above.
In the same spirit, organisations and institutions should be encouraged to provide some financial assistance, along similar lines as the Réunion des Musées Nationaux, the Direction des Musées de France or the AAM/ICOM National Committee (USA). But in this case too, ICOM must come up with a creative solution as to what it can give in return.
4.2. Draft Budget for 2002
Camila González Gou said this was the first budget to be drawn up in Euros, and it will probably be to the advantage of National Committees using this currency. Money will be saved as there will be no bank charges for changing currency.
She pointed out that the income is higher because of membership fees and projects. Members are undoubtedly aware of the fact that all the figures, especially those for the projects, are provisional even though they are based on past experience, since most of the contracts are not yet received at the end of 2001.
Salaries and benefits will be higher as usual this year and they could even exceed the present budget.
There is a small gap between income and expenditure amounting to 15 957 Euros. It would be preferable not to have this discrepancy at the end of the financial period.
One very important point is the location of the ICOM headquarters. There is always a sum of money in the budgets under this item, even though it does not correspond to reality. It would nevertheless be useful to discuss whether it would be convenient to move ICOM to another site or not, or perhaps some of its services, such as the Projects Department, and if so, where to move and how much it would cost. She indicated that Manus Brinkman had already studied this possibility.
5. INTERVENTIONS OF THE REPRESENTATIVES OF PARTNER ORGANISATIONS OF ICOM
5.1. UNESCO Report
Lyndel Prott expressed her pleasure at being present at ICOM's 100th Executive Council meeting. She presented the regrets of Mounir Bouchenaki, Assistant Director-General for Culture, who was detained by other commitments, and stated that as Director of the Division of Cultural Heritage of UNESCO, she places great weight on UNESCO's cooperation with all the non-governmental cultural organisations with which it works. She emphasised the importance of this cooperation, stating that it may take new forms as a result of the reform procedure underway at UNESCO whose clearly marked priorities of the next biennium are normative instruments, the protection of intangible cultural heritage, the promotion of cultural diversity and pluralism.
She stated that, over the years, UNESCO has much appreciated the strong action taken by ICOM and ICOMOS, together with INTERPOL in the fight against illicit traffic, and she mentioned the establishment of a fund for the return of cultural property to assist those States which are hindered by the costs involved in pursuing returns.
The extensive term work over a decade to publicise the UNESCO Convention on the Means of Prohibiting and Preventing the Illicit Import, Export and Transfer of Ownership of Cultural Property 1970 has borne fruit. The United Kingdom has announced its impending ratification, and Belgium has started the ratification process, while Switzerland is well-advanced in its law-making process. Fourteen other States are reconsidering or working towards ratification. Equally important are the gradually swelling ranks of the UNIDROIT Convention on Stolen or Illegally Exported Cultural Objects 1995. There are now 13 States Parties, certain others which have signed but not yet ratified, and a number of others which are moving towards ratification or accession.
UNESCO's work continues also to familiarise States with the important provisions of the Second Protocol to the Hague Convention. However, although there are 167 States party to the World Heritage Convention, there are only 101 States party to the Hague Convention, a key instrument in the preservation of the heritage. UNESCO is counting on ICOM's support through its local committees to encourage more States to participate in these instruments.
The UNESCO Convention on the Protection of Underwater Cultural Heritage 2001 was just adopted by UNESCO's General Conference. It applies to underwater sites the strict rules developed for archaeological sites on land, and a further very important implication is the development of site museums which provide cultural, economic and social benefits for local populations.
Work in the field of intangible heritage will proceed in two programmes: one to ensure the recognition and care of the intangible heritage through measures such as the Living Human Cultural Treasures Programme and the Proclamation of Masterpieces of the Intangible Heritage; the other by seeking to ensure international legal standards for its protection. UNESCO would appreciate the input of the professional NGOs in these efforts.
The adoption of the UNESCO Universal Declaration on Cultural Diversity is an important marker for future development.
Lyndel Prott praised the adoption by ICANN (The Internet Corporation for Assigned Names and Numbers) of dot.museum as highly significant, and she said that the Culture Sector of UNESCO is ready to work with ICOM in this field.
As concerns Museum International, the contract with Blackwell publisher has been renewed. The review will be published in English and French, in a new format and approach, and all attempts will be made to continue with the Arab and Spanish versions.
On the subject of Afghanistan, the difficulties involved with the production of a volume of 100 Missing Objects devoted to the situation in the country were discussed, and Lyndel Prott stated that ICOM should be the holding organisation for information and inventories provided by the institutions.
Jacques Perot thanked Lyndel Prott and stressed the convergence and the strong on-going collaboration between ICOM and UNESCO.
5.2. ICCROM Report
Nicholas Stanley Price, Director of ICCROM, confirmed ICCROM's intent on strengthening relations with ICOM. He appreciated Manus Brinkman's presence at the last General Assembly of ICCROM where its 100 member states had approved the 2002-2003 programme. He indicated ICCROM's long-term strategic directions:
- integrating movable and immovable cultural heritage, in close collaboration with ICOM;
- preventive conservation; · safeguarding of archives;
- strengthening communities in the conservation field with scientists, researchers, conservators to promote common language and sharing of ideas;
- disaster and risk preparedness -- working closely with the World Heritage Centre of UNESCO, notably in publishing guidelines;
- the promotion of advocacy and cultural diversity.
ICCROM will have a consultative status with the Blue Shield and will take part in the meetings and play a more active role.
As regards Afghanistan, ICCROM is keen to participate with ICOM and UNECO in enforcing normative instruments.
In the field of training, Nicholas Stanley Price stated ICCROM's intention to work more closely with ICOM International Committee for Training in the future.
Jacques Perot thanked the Director of ICCROM, and gave his assurances that ICOM and ICCROM would continue to work closely together.
5.3. ICOMOS Report
Gaia Jungeblodt, Representative of ICOMOS, and speaking on behalf of the President of ICOMOS, Michael Petzet, stressed three areas of collaboration with ICOM, the strongest of which is the Blue Shield Committee. She stated that the activities and workshops organised under the umbrella of the Blue Shield were instrumental in the creation of new National Blue Shield Committees.
She presented ICOMOS' Heritage@Risk Report, first published in 2000. Its aim is to identify threatened heritage places, monuments and sites, present typical case studies and trends, and share suggestions for solving individual or global threats to our cultural heritage. She invited everyone to consult the country reports and case studies on the ICOMOS Web site. This ICOMOS H@R! first world report complements other national and international initiatives to preserve cultural heritage places, monuments and sites. Links are provided to these other programs or web sites.
The 13th ICOMOS General Assembly and Scientific Symposium will take place in Victoria Falls, Zimbabwe, from 14 to 18 October 2002, with the theme: "Place-Memory-Meaning: Preserving Intangible Values in Monuments and Sites".
Other activities include:
- a bibliographic database that will be available on the Internet at the end of the year;
- a National Committee audit, in accordance with criteria established on ICOMOS National Committees;
- the introduction of student membership; · the production of an ethical commitment statement;
- the regeneration of International Monuments and Sites Day, on April 18th -- for although it had existed since 1982, it was no longer celebrated in Europe because of the European Heritage Days.
Jacques Perot thanked Gaia Jungeblodt, and indicated ICOM's willingness to participate in their next Heritage@Risk publication.
Yani Herreman mentioned that ICOM is also collaborating with ICOMOS on the preparation of the Universal Cultural Tourism Charter.
Pascal Makambila, encouraged greater collaboration between the National Committees of ICOMOS and those of ICOM.
5.4. WFFM Report
Annick Bourlet, representative of the World Federation of Friends of Museums (WFFM), thanked Jacques Perot for inviting the WFFM to present its activities at this 100th Session of ICOM's Executive Council. She said this had been a very special year for the WFFM, as it had been invited for the first time to participate in ICOM's General Conference. The Round Table that the WFFM had organised there had been very successful. They had the opportunity to discuss common concerns such as the Code of Ethics, fundraising and the participation of society in museum management. Regional meetings of the WFFM were organised in Asia, Europe, North and South America.
The WFFM web site www.museumsfriends.org is now operational, and will not only enhance communication within the organisation, but will also promote its mission amongst "outsiders".
Carol Serventy, Vice-President for Asia-Pacific, has developed a small guidebook on "How to Start a Friends Group, and the Special Committees have continued to work on topics such as the Code of Ethics, its improvement and promotion, and the development of the organisation.
Annick Bourlet invited everyone to participate in the 11th World Congress of the WFFM, which will take place from 7 to 11 October, 2002, in Buenos Aires, on the theme "Why Friends of Museums?"
The Congress will focus on three main topics:
- the social role of Friends seen as non-governmental organisations capable of assuming independent and non-partisan positions and of functioning as "think tank" with a "conscience".
- Friends as a link between museums and their publics and as a source of education and learning.
- Friends in the context of museums as factors of change.
Finally, in reference to the September 11th event that shook the world, Annick Bourlet stated that it is our duty to promote a spirit of understanding and tolerance as our best defence, and that in our hands lies the responsibility to shorten the gap of misunderstanding amongst different cultures and to promote a collective humane consciousness.
Jacques Perot thanked Annick Bourlet for this message, and expressed ICOM's wish for further and closer collaboration with the WFFM.
Martin Schaerer indicated that as the theme of International Museum Day 2003 was "Museums and Friends", this would be a good opportunity for closer collaboration. with the WFFM.
5.5. ICOM Foundation
The ICOM President read the report of the President of the Foundation who could not attend the meeting. The report summarized the Foundation's financial contributions for the year, to wit : FF 41060 directly to ICOM headquarters from its patron members, FF 13511,87 representing royalties from its jewelry project done in collaboration with the Réunion des Musées nationaux (France), $ 9000 to ICOM 2001 (Barcelona) for scholarship grants, and $ 3335,17 to the Ministry of Culture and Fine Arts of Cambodia for the benefit of the Phnom Penh Museum.
Further, the report gave a brief history of the growth of the Foundation's membership and the sales from its jewelry project over the past three years (1998-2000). The Foundation President also reported on the development of its joint venture with the English company Museums and Galleries Marketing Ltd. that aims to produce fine gifts representing museum objects and that will be sold for the benefit of ICOM and participating museums.
The ICOM President thanked the friends of the Foundation for their financial assistance to the Organization. However he iterated the notion that there should be a close collaboration with the Foundation Board and the Finance and Resources Standing Committee of ICOM when the latter body has been set up.
6. REPORT ON THE IMPLEMENTATION OF THE NEW ".MUSEUM" DOMAIN NAME
Cary Karp informed the members of the Executive Council that the contract with ICANN was signed. ICANN sees in ".museum" the ability to demonstrate the possibility of creating a cultural sector. With ".museum" ICOM is the pioneer of the cultural domain on the Internet.
Cary Karp stated that there are two specific issues that the Executive Council needs to discuss, since ICOM has to clearly articulate its interest on this process:
1) the recruitment of a registrar: MuseDoma has to recruit a registrar at the latest in 4 months.
2) a sensitive issue is the issue of the definition of a museum: especially with regard to virtual museums. According to Manus Brinkman MuseDoma must prioritise on registering museums first and take care of individuals later on. Jacques Perot agreed on this point.
Isabelle Vinson, UNESCO, underlined the importance of this initiative for the cultural sector and that this experience might help define cultural policies.
ICOM will be registered as secretariat.icom.museum; National Committees as nationalcommittee.icom.museum etc.
Jacques Perot thanked Cary Karp for its report and for the work he accomplishes for MuseDoma.
7. IMPLEMENTATION OF THE ACTION PLAN 2001-2007
7.1. Task Force on National Committees and Regional Organisations
Gary Edson and Yani Herreman submitted a list of 15 names. Two names were mispelled and have to be modified: these are Hadwig Kraeutler and Aidan Walsh. The ICOM Secretariat has been informed that Dr. Hironao Sakamoto (Japan) passed away in August 2001. Thus, his name has been deleted from the list (see Appendix 2). The list finally presents only 14 names.
Giovanni Pinna made a request about the criteria of selection of these names. Gary Edson explained that the Advisory Committee proposed a list of names. Gary Edson and Yani Herreman tried to reflect the regional and gender representation and they have carefully considered the list. Yani Herreman intervened to say that most of the persons on the list have shown that they were and are committed to ICOM.
7.2. Task Force on International Committees and Affiliated Organisations
Martin Schaerer indicated that Claudia Balk from SIBMAS replaces Andreas Dreyer (see list in Appendix 2). He informed the Executive Council that a report will be presented in June 2002.
The terms of reference and the lists with members of International Committee the Task Forces and the National Committee Task Force are available for consultation on the ICOM Website.
Elisabet Olofsson asked about the frequency of the reports of these groups.
According to Jacques Perot, the presentation of intermediary reports in June seems to be a good proposal for the calendar.
Martin Schaerer added that the discussions among the members will be posted on ICOM-L, thus the members of the Executive Council will be informed.
Giovanni Pinna expressed his concern about it and wishes to be informed of the debates among these groups.
7.3. Nominations Committee
Jacques Perot explained that the name and function of this Committee has aroused a certain number of fears and questions. It was the Reform Task Force that had recommended the creation of this Committee be adopted for an experimental period in Barcelona in 2001. This Committee will be an experiment. Its function will be to provide information for the community of members in order to encourage as many nominations as possible responding to the "government" of ICOM. It will play an incentive and informative role in the widest sense of the terms. The Executive Council will continue its consultations on the composition of this Committee.
Giovanni Pinna expressed the hope that the mandate of this Committee will be clearly defined in order to avoid "oligarchies" emerging within ICOM.
Jacques Perot assured Giovanni Pinna that a document defining the mandate would be distributed to members of the Executive Council and that it could be approved within a short period.
Alissandra Cummins said the Advisory Committee must search for candidates and is therefore obliged to call for nominations before the month of June 2002.
Martin Schaerer stressed that it was important to give some thought to the functions and not just to the individuals. It was necessary to define the terms of reference and the necessary criteria to be able to submit a candidature.
7.3. Finance and Resources Committee and Legal Affairs and Properties Committee
Bernice Murphy explained that these two Committees were new instruments for ICOM. They would function in parallel with the Ethics Committee. The finances of ICOM have become too complicated over the years. New sources of financing can change the image of ICOM. A number of International Committees obtain significant funds from variety of different sources. At present, many financial resources and partnership operations do not appear in the financial reports. There is good reason to believe that role of the ICOM Foundation will change in the years to come. This is why the creation of a Finance and Resources Committee is vital. This Committee could examine the financial health of ICOM, search for suitable means to increase the resources of the organisation, and indicate the directions it should take in the future.
As for the Legal Affairs and Properties Committee, it would study the legal problems now faced by museums, an example being the question of copyright. A member of the Executive Council should be a member of this Committee.
These two Committees would serve as instruments not only for the Executive Council but also for the entire profession. Bernice Murphy felt it would not be difficult to find lawyers willing to participate in the work of ICOM. These Committees could contribute a lot of value, assistance and advice to ICOM.
Giovanni Pinna said that in his view the Legal Affairs Committee should be a permanent one. He also remarked that it would not be easy to find people who would accept to collaborate free of charge in this particular field. He felt it might be preferable to envisage hiring consultants whenever necessary.
In the opinion of Jacques Perot, members of ICOM should become involved in these Committees. The membership of these Committees would not be composed exclusively of legal or financial experts.
Gary Edson noted that there were legal experts who were working in the field of museums and in collaboration with museum professionals.
In the view of Pascal Makambila, the Legal Affairs Committee should include both legal and museum experts.
Bernice Murphy pointed out that the purpose of this proposal was to serve the interests of the museum community, and that it was anchored in the world of museums.
Jacques Perot felt that expertise was required to set up this kind of Committee. The Council had already received proposed names for the Finance and Resources Committee but not for the Legal Affairs and Properties Committee.
Bernice Murphy said that this Committee should be composed of nine or ten members. Jacques Perot suggested a small group. Gary Edson recommended that the model of the Ethics Committee be adopted.
In conclusion, Jacques Perot proposed that the principle of setting up these two Committees be adopted. He also proposed that the Executive Council should entrust Bernice Murphy with the task of drawing up the documents defining the mission of these two Committees for circulation to members so that it could then make a decision.
8. FOLLOW-UP OF THE INTERNATIONAL COMMITTEE OF THE BLUE SHIELD
Manus Brinkman reported on the various developments of the International Blue Shield Committee.
Ben Koevets informed the Executive Council that the Dutch Blue Shield Committee had been set up, and added that a Web site had also been created, with the following URL address: http://www.blueshield.nl. A meeting will be organised in March 2002 with the collaboration of the Instituut Collectie Nederland (ICN).
Lyndel Prott and Jan Hladik, from UNESCO, reported on the current status in the ratification of the Second Protocol of the Convention of The Hague (1954). Nine countries have ratified the Second Protocol. Twenty countries are required. UNESCO hopes to attain this figure by the year 2003, if it is not achieved in 2002. The UNESCO secretariat would like to facilitate the implementation of the 1954 Convention and its Second Protocol. UNESCO has carried out several studies that could be used as guidelines to help countries to proceed with its implementation.
9. GENERAL CONFERENCE
9.1. ICOM 2004
The Working Group on this General Conference will be composed of the following : ICOM President and President of the Advisory Committee (ex officio), the Treasurer of ICOM and two representatives to be chosen by the Advisory Committee. Council's representative is Ms. Elisabet Olofsson.
10. NATIONAL AND INTERNATIONAL COMMITTEES
The Membership Officer presented her report:
10.1. National Committees
A National Committee in Malta consisting of 8 paid-up individual members has been created. Council approved its establishment provided it has met all statutory requirements.
Council was informed that the National Committee in Kyrgyzstan had been re-organized and that a new set of officers was elected. Annual membership dues for 2001-2 were paid by the Committee.
Council was informed of the following Committees that were in arrears with their membership dues for 2001 : Burundi, Central African Republic, Haiti, Mauritania, Monaco,Togo and Ukraine. These Committees, with the exception of Monaco and Ukraine, enjoy membership subsidies. Council authorized the Secretariat to write to each Committee member informing them of this matter and requesting them to regularize the Committee's situation. Council requested that they also be informed of the possibility of financial assistance from the ICOM Fund.
10.1.1. Membership Subsidies
Council was informed that Viet Nam is not included in ICOM's list of 'subsidized' countries because relevant data concerning its per capita income is not available from the World Bank. However it was noted that Viet Nam is classified as a low-income country by the Bank (together with Cambodia, China, Laos, Mongolia and Myanmar and which are in ICOM's list of countries that enjoy membership subsidies).
Council approved the inclusion of Viet Nam in ICOM's list of countries that can have membership subsidies.
10.1.2. ICOM Fund
At July 19th, 2001, the Fund's coffers had FF 22,379.33. Moreover Council was informed that the newly-elected Board of the French National Committee had allocated FF 3000 (? 450) as its annual contribution to the Fund. When this contribution is received by the Secretariat, the Fund would have FF 25379,93.
Council approved the following requests for assistance from the Fund: FF 1565 for the 2001 annual dues of five individual members from Bosnia-Herzegovina; FF 755 ($ 135) for the 2002 annual dues of five individual members from Viet Nam.
10.1.3. Special Subsidies
Council approved requests of two National Committees for special membership subsidies for 2002: Botswana and the Fed. Rep. of Yugoslavia. Such a special subsidy implies that the individual members of these Committees would pay ? 23 or U$ 27 for 2002 (representing less than one-half of the annual dues that had been fixed for regular individuals). Council noted that the Yugoslav Committee had enjoyed such a subsidy since 2000 and therefore stressed that this measure is not to be construed as automatic. Council encourages National Committees in difficulty to tap on resources other than ICOM to assist them in the payment of their annual membership dues.
10.1.4. Membership Statistics
The Membership Officer informed Council of the membership statistics by region that will appear in ICOM News, No. 1, 2002. Council members expressed anxiety in the decrease of membership in Asia, Latin America and North America (specifically in the U.S.).
Mr. Edson stated that the decrease of American membership could be attributed to the monthly renewal system that has been used by the American Committee for the past three years; yearly numbers may therefore be 'deceptive'. He regretted that such an implication was not considered when the system was formally submitted by AAM/ICOM and approved by Council in 1998. He advocated for a better representation and visibility of ICOM at the national level to help increase membership.
Mr. Makambila noted and congratulated the Swiss National Committee for the financial assistance it has accorded to the Malian National Committee; such aid has been used in the payment of annual dues of Malian members since 1996.
It was hoped that similar collaboration and assistance between other National Committees could be promulgated, and that mechanisms/solutions regarding this matter could be explored by the proposed Task Force on National Committees.
10.2. International Committees
10.2.1 Regular subventions
Council approved document EZ/CF/01/32 that lists the regular subvention that each International Committee would receive for 2002. Each Committee will receive FF 42 (? 6.40) for each active voting member (at November 27th, 2001).
Council noted that in future the Working Group on International Committees should study and check the financing of the Committees's activities and that more emphasis should perhaps be placed on specific, multi-disciplinary projects.
10.2.2. Proposed International Committee on City Museums
Council took note of the letter from the Chairperson of the Russian National Committee regarding the 'content' of the proposed committee. It took into consideration its calendar of meetings from May 2002 in Moscow (that will draw up its strategy of work) to future meetings in Budapest (2002) and in New York (2003) leading to its participation in the 2004 General Conference where its formal establishment is envisaged.
10.2.3. Procedures for new committees
Council discussed the procedures followed in the approval or disapproval of new international committees and a possible 'freeze' in submitting requests to the Advisory. It was proposed that the Task Force on International Committees and Affiliated Organisations (ICTF) study the instrument of process and examination; and that relevant criteria be developed in establishing new specialised bodies. An observation and evaluation period of two-three years was suggested. Proposals for new international committees should not be submitted to the Advisory until the work of the Task Force had been concluded and/or approved. Further the ICTF should examine the philosophy and the procedures in the establishment and approval of international committees. Council decided that a moratorium be in force with regard to decisions on the creation of international committees by Council; this moratorium is valid until October 3, 2004.
11. OTHER MATTERS
11.1. Publications on-line
The Communications Officer and Mr. Edson jointly reported on a proposed on-line publications site that will serve as a platform for ICOM's members. The articles, to be reviewed by a Committee, can be consulted on-line by ICOM's members. A name for this "forum" should be decided soon. The Review Committee, to be composed of Mr. Edson, Mr. Pinna and Ms. Herreman, will decide on its official name.
11.2. Working Group on the Use of Languages
The paper prepared by Messrs. Pinna and Makambila on ICOM's official and working languages was tabled. Council established a Working Group that would reflect and examine in-depth the utilisation of languages in the work of the Organization. Messrs. Pinna and Makambila selected a final list of names for the Working Group (see appendix 2).
The Chairperson of the Russian National Committee requested that the Russian be used as one of the working languages during the General Conference for the benefit of those delegates who speak that language. This request will be transmitted to the Working Group.
11.3. Report on Cultural Tourism
Ms. Herreman tabled her report on cultural tourism and emphasized that the next essential step is to open this theme for discussion in ICOM-L. It was suggested that an interdisciplinary working group on cultural tourism be established and that the results of their work be published.
Ms. Olofsson reported on the work of Africom, officially registered as an NGO in 2000 with official headquarters in Nairobi (Kenya). AFRICOM archives at the ICOM Secretariat have been transferred to Africa with duplicates of relevant documents also stored in Paris. Membership documentation has been prepared and a General Conference will be organized. Fund-raising efforts are underway. At its next Board meeting the responsibilities of each Secretariat (AFRICOM's and ICOM's) will be clarified to avoid duplication and 'confusion'.
12. DATE AND PLACE OF FUTURE MEETINGS
101st session: 6-7 June 2002, Room XVI, UNESCO House, 1 rue Miollis, 75015 Paris, France.
102nd session: 9-11 December 2002, Room XVI, UNESCO House, 1 rue Miollis, 75015 Paris, France.