period 1998-2000 was marked by the "migration" of the database
to a microcomputer-based system. Within the framework of
the decision of the Executive Council to revise the collections,
work continued on reviewing and sorting out the contents
of geographic and museum files.
of the Centre
1995, the basic task of the Centre has been to collect and
keep the publications of ICOM, as well as those of UNESCO
relating to cultural heritage and its protection.
publications of ICOM and its committees, as well as regional
and affiliated international organisations, form the majority
of the Centre's collections that are kept at the headquarters
of ICOM. They also include copies of laws governing the
protection of cultural heritage, and publications and documents
on topics of specific interest to ICOM, for example, illicit
traffic, the return of works, professional ethics and endangered
a follow-up to the agreements signed between ICOM and the
Direction des musées de France (DMF), and between ICOM and
the Ecole Nationale Supérieure des Beaux-Arts (ENSBA), the
collection of monographs and periodicals of museological
interest is now handled by the Documentation Centre of the
Direction des musées de France, while the collection of
catalogues of temporary exhibitions has been handed over
to the ENSBA library. The catalogue of the Documentation
Centre of the DMF can be consulted on the web site of the
Ministry of Culture and Communications at http://www.culture.gouv.fr/,
under the heading "Documentation/Databases".
present, the Centre is reviewing the documents contained
in the geographical files. Many obsolete documents are being
discarded. Indexed catalogues and articles are sent to the
Documentation Centre of the Direction des musées de France
to complete their already existing collection. The corresponding
entries are in the process of being modified. The contents
of the thematic files have still to be revised.
Databases of the Centre
of the database of the Centre
its creation in 1981, the Documentation Centres of ICOM
and ICOMOS shared the database, which contained bibliographic
references indexed by both these Centres. It functioned
under the CICS system of UNESCO's centralised computer system.
However, UNESCO informed ICOM that for technical reasons,
ICOM had to transfer its database to a system managed by
microcomputer. In 1999, the consultant responsible for preparing
the transfer of the database installed the bibliographic
database of the Information Centre on a microcomputer belonging
to ICOM, using WINISIS software (ISIS for Windows). The
databases of ICOM and ICOMOS are now separate.
fact that the database now functions on an ICOM microcomputer
facilitates the downloading of information and makes it
possible to send selective bibliographies to ICOM members,
especially through the Word format by electronic mail.
Updating of the database
database currently contains 44,580 inputs. The Centre updates
the database on a regular basis by inserting new acquisitions
and amending entries already included. First of all, it
is necessary to modify the location code of a document,
if it concerns an article or a work that is now in the Documentation
Centre of the Direction des musées de France. Secondly,
many bibliographic entries originating from the manual catalogue
of cards, which was converted in 1989, need to be completed
or corrected. There are 23,500 entries that have to be reviewed.
database of the Centre is included in the CD-ROM entitled
Databases of UNESCO, produced and sold by UNESCO.
A new version came out in the year 2000.
Centre provides information on the schedule of
meetings for the ICOM web site. In the years to come, it
is planned to place at the disposal of people who consult
the ICOM web site more documents and information (basic
ICOM documents, selective bibliographies on specific themes,
links to other sites, etc.), in collaboration with the Communication
reading room is open to the public from Monday to Thursday,
between 2 p.m. and 5.30 p.m. Members of ICOM can also consult
documents in the mornings, between 10 a.m. and 1 p.m., provided
they request the staff in advance.
Information and advice are also provided by letter, telephone,
fax and electronic mail.
Number of visitors (the figure for the year 2001 covers
the period up to 21 March 2001):
faxes and e-mails (the figure for the year 2001 covers the
period up to 21 March 2001):
and prompt replies by telephone or on the spot are not included
in these figures.
person is employed on a permanent basis at the Information
Centre. During the year 2000, a Swedish intern, Johanna
Åfreds, carried out part of her internship in the documentation
service, and she started the work of "weeding out" the hanging
files. Since January 2001, Johanna Finance has been recruited
on a three-month contract to continue this task. This contract
has been renewed for an additional period of three months.