General Secretariat has the statutory responsibility of
"providing secretariat services to meetings of the Executive
Council, the Advisory Committee and the General Assembly"
and "carrying out, under the Treasurer's direction, the
financial operations of ICOM" (Statutes, article 24 § 4).
the ICOM General Conference in October 1998, the Secretariat
organised and managed seven meetings of the Executive Council,
four meetings of the Advisory Committee as well as an extraordinary
session of the Advisory Committee convened in December 2000.
The Secretariat sent the invitations, agendas and the minutes
in French and English to the members of the Advisory Committee,
Executive Council and observers, as well as the working
documents needed for the meetings. It also provided the
follow-up for these meetings and coordinated the various
working groups within these bodies. It finally ensured the
up-dating of the Ad-Com List (Advisory Committee list of
distribution through the electronic mail).
The Secretariat issued the call for applications for the
2001-2004 Executive Council and sent the information and
documents needed by the Advisory Committee for the election
of its Chairperson for the period 2001-2004, and for the
election of the Executive Council that will take place at
the the 20th General Assembly in Barcelona in July 2001.
addition, the Secretariat worked on the organisation of
the ICOM General Conference, preparing the meetings organised
as part of the event. It ensured, in close collaboration
with the ICOM' 2001 Organising Committee, the follow-up
of the grant requests (147 requests) and prepared the triennial
activity report for distribution at the General Assembly.
The production of this report in two languages (English
and French) is a heavy task for the personnel but it now
constitutes an indispensable tool for the dissemination
of information to our members and partners.
Brinkman, Secretary General, ensured the financial management
of the Organisation along with Piet Pouw, Treasurer of ICOM.
daily accountancy is run by Sylvie Delice. Mr Jack Dhennequin,
Chartered Accountant, oversaw and certified the balance
sheets for the period 1998 - 1999 - 2000. An audit was carried
out by Mr. François Bensa.
ICOM finances still present a positive balance, which enabled
extra-budgetary expenses such as the renewal of ICOM's computers
(especially owing to the switch to the year 2000), the publication
of the History of ICOM as well as the renewal of ICOM's
furniture for its offices.
monetary change from the French Franc to the Euro will doubtlessly
mark the next triennial period.
the triennial period, the ICOM Secretariat staff was renewed.
The staff are divided into 5 sectors of activity:
Administration which manages the meetings of ICOM bodies
and ICOM finances
the Membership Service
the Programme Activities Service
the Communication and publications Service
the UNESCO-ICOM Information Centre
members of personnel were replaced between 1998 and 2001
within these 5 sectors:
the Membership Service, Sophie Op' teynde, Executive Assistant
left ICOM in March 2000 and she has been replaced by Modestito
Chan as Secretary,
within the Programme Activities Service, Valérie Chieze,
Sector Officer left ICOM in July 1999 and she has been
replaced by Jennifer Thévenot and Cristina Menegazzi was
recruited as Programme Specialist,
within the Communication and Publications Service, Laura
Gutman, Publications Officer left her position in March
1999 and was replaced by Saskia Brown as Editorial Assistant.
Carla Bonomi was recruited in December 2000 as Internet
ICOM Secretariat has a permanent staff of 12. The bulk of
the salaries still remains a significant part of expenditure.
However, in view of the increasing number of activities
undertaken by the Organisation (increased membership, preparation
of the General Conference, organisation of workshops in
the framework of the triennial programme, development of
new publications), the personnel has been extended by new
temporary recruitments as well as internships:
Administration: Margarida Do Rosario Ascenso, Richard
Bossuet, Abdelaziz Imedni
Membership Service: Marina Larioui
Programme Activities Service: Johanna Åfreds, Yé Sita
Barro, Alice Blondé, Lydia Camison, Aurélien Gaborit,
Chantal Hot, Sabine Lacaze, Agnès Lacaille, John Lukavic,
Hermine Ngo Mbilla, Susanne Peters, Dana Pottratz, Isabelle
Communication and Publications Service: France Auda, Sid-Ahmed
Baghli, Caroline Taylor-Bouché, Armelle Duval, Cristina
Patricio, Nitza Sola-Rotger
UNESCO-ICOM Information Centre: Johanna Finance
General Secretariat at 30 April 2001
Thibet, Administrative Officer
Thomas Jandia, Secretary
Sylvie Delice, Accountant
Margarida Ascenso, Clerk
Zell, Membership Service Officer
Modestito Chan, Secretary
Thévenot, Programme Activities Officer
Cristina Menegazzi, Programme Specialist
and Publications Service:
Jullien, Communication and Publications Officer
Saskia Brown, Editorial Assistant
Carla Bonomi, Internet Content Editor